Business Analyst / Project Coordinator transformation - Sibelga
Description
The Reshape Academy programme is one of the Technology Center's major strategic initiatives. It goes beyond renovation of the future building to design the training spaces, technical infrastructure, operating model and services required for the future Academy. The consultant supports the Head of Projects & Transformation in turning identified needs into structured workstreams. The role combines operational coordination with analysis and decision preparation.
A major part of the assignment is to create, scope and coordinate workstreams with business experts and relevant stakeholders. The consultant defines objectives, scope, deliverables and stakeholders, prepares roadmaps and action plans, organizes working groups and monitors progress, risks and dependencies. Example workstreams include district heating, compressed air, testing facilities, technical training equipment, specialized training spaces, workshop areas, and future-site logistics and operations. Governance work includes stakeholder engagement, meeting facilitation, decision follow-up, minutes and executive summaries.
The role also covers detailed business analysis, communication and change management. The consultant gathers and formalizes requirements, performs functional analyses, maps current and future uses, analyzes occupancy and space utilization, and prepares decision papers and scoping documents. Communication duties include informing impacted communities, consolidating feedback, identifying adoption risks and preparing awareness materials. The expected output includes scoping documents, roadmaps, business requirements, governance materials, utilization analyses, progress reports and decision-support summaries.
Top Reasons to Apply
Strategic Academy transformation
Cross-functional stakeholder exposure
Technical infrastructure impact
Broad transformation scope
Decision-making visibility
Detailed Responsibilities and Skills
Additional Responsibilities
- Support workstream implementation
- Identify required workstreams
- Define workstream objectives scope deliverables stakeholders
- Prepare roadmaps action plans
- Organize working groups
- Monitor workstream progress
- Identify risks dependencies attention points
- Assess needs scenarios
- Prepare decision analyses
- Consolidate stakeholder contributions
- Ensure workstream progress reporting
- Identify engage stakeholders
- Prepare facilitate meetings
- Coordinate stakeholder interactions
- Prepare governance meetings
- Follow up decisions action plans
- Produce meeting minutes executive summaries
- Gather stakeholder requirements
- Formalize business requirements
- Perform functional analyses
- Map current future uses requirements
- Perform occupancy space utilization analyses
- Prepare decision papers scoping documents
- Prepare communication materials
- Inform impacted communities
- Identify adoption engagement risks
- Consolidate user feedback
- Support change management activities
- Prepare presentation awareness materials
General skills
- Strong customer-oriented approach
- Quick team integration and team spirit
- Fluent French and Dutch
- 5 to 6 years professional experience
- 5 years relevant technology/domain experience
- 3 years business analysis experience
- 5 years project/workstream coordination
- Multilevel stakeholder management experience
- Workshop preparation and facilitation
- Strong relational intelligence
- Bachelor degree
- Experience facilitating multi-stakeholder working groups
- Experience in change and/or transformation projects
- Excellent listening skills
- Strong interpersonal skills
- Diplomacy
- Strong coordination skills
- Ability to synthesize complex information
- Results-oriented mindset
- High level of operational autonomy
- Organizational, operational or business transformation project experience
Technical skills
- Business Analysis
- Project Coordination
- Stakeholder Management
- Process Mapping
- Workshop Facilitation
- Functional Analysis
- Communication & Content Preparation
- Requirement gathering experience
- Business needs analysis experience
- Requirements formalization experience
- Planning experience
- Action tracking experience
- Progress reporting experience
- Technical infrastructure project experience
- Workplace environment project experience
- Training facilities project experience
Tools
- Advanced Microsoft Office expertise