Document Governance set-up Service
Description
Elia is seeking a consultant to set up and harmonize document management governance within its Plan & Document Management department in Brussels. The mission supports a key Belgian transmission system operator at the heart of the energy transition. The consultant will create a structured governance approach for documents and information. The work contributes to reliable, sustainable and efficient energy infrastructure.
The service covers document governance configuration, metadata and localisation standards, version control and retention procedures. The consultant will coordinate with IT and relevant teams on compatibility, data migration, data integrity, process efficiency and information security. User training and support are also central to ensuring adoption and correct use of document management and archiving practices. Compliance with document management policies must be monitored and addressed when required.
The consultant will analyse existing processes, design new ones and identify opportunities to improve document handling and information management. Elia is looking for strong organisational, analytical, stakeholder-management and communication capabilities alongside relevant document-governance experience. Digitalisation and change-management experience are mandatory. The environment offers exposure to innovation, collaboration, diversity and the Belgian energy transition.
Top Reasons to Apply
Energy transition impact
Ground-breaking technology exposure
Innovation and collaboration
Skills development opportunity
Positive work culture
Detailed Responsibilities and Skills
Additional Responsibilities
- Support users archiving practices
- Promote adoption correct usage
- Monitor document policy compliance
- Intervene on compliance issues
- Analyse existing document processes
- Design new document processes
- Identify document improvement opportunities
- Lead document optimisation initiatives
General skills
- Bachelor’s degree in Information Management, Business Administration or a related field, or equivalent experience
- Previous experience setting up or harmonizing a document management governance system within a business or technical environment
- Experience with digitalisation initiatives
- Experience with change management
- Strong organisational skills
- Strong analytical skills
- Ability to implement structured document control procedures from scratch
- High level of stakeholder management
- Effective communication skills
- French or Dutch native speaker
- Good knowledge of the other Belgian national language
- Good knowledge of English
- For non-EU candidates: work permit allowing work in Belgium
- For non-EU candidates: valid residence permit confirming right of residence in Belgium
Technical skills
- Document management governance system setup and harmonisation
- Metadata standards and procedures
- Localisation standards and procedures
- Version control standards and procedures
- Retention standards and procedures
- System compatibility coordination
- Data migration coordination
- Data integrity management
- Process efficiency improvement
- Information security coordination
- Document management and archiving best practices
- Document management policy compliance monitoring
- Existing process analysis
- New process design
- Document handling optimisation
- Information management optimisation