Portfolio & Governance Analyst - bpost
Description
bpost group is transforming its digital landscape, and the Group Value Delivery Office manages the group's Digital and IT investment and value delivery system. The office covers IT budget and portfolio governance, stage-gate investment decisions, efficiency management, strategic sourcing and partner governance, and performance and value assurance. The Portfolio & Governance Analyst supports the Director in running stage-gate, portfolio governance and portfolio management activities. The role works with senior Digital, Finance, business and technology stakeholders across the group.
A major focus is ensuring Digital and IT initiatives progress through stage gates with complete and high-quality decision material. The analyst prepares governance meetings, maintains decision and action records, keeps the portfolio view current, and produces reporting and dashboards for executive stakeholders. The role monitors status, budget consumption, forecasts, milestones, risks, dependencies and expected value. It also supports trade-off analysis and benefit tracking across run, change and innovation.
The analyst also takes an active role in the annual IT budget cycle together with Finance. This includes actualising the current-year budget by reconciling actuals, commitments, invoices and accruals, updating forecasts and explaining variances. The role translates the updated budget and portfolio priorities into next-year internal and external FTE and supplier capacity planning. Consolidated budget and capacity requests are checked for consistency and converted into decision-ready IT budget and portfolio plans, including prioritisation scenarios and funding proposals.
Top Reasons to Apply
Strategic IT governance
Executive stakeholder exposure
Digital transformation impact
Portfolio budget ownership
Cross-functional collaboration
Detailed Responsibilities and Skills
Additional Responsibilities
- Produce portfolio reporting dashboards
- Support capacity cost analyses
- Track funded initiative benefits
- Coordinate IT budget cycle
- Lead budget actualisation process
- Translate budget capacity planning
- Consolidate budget capacity requests
- Prepare IT portfolio plan
General skills
- 5 to 8 years of experience in IT portfolio management, PMO, IT governance, IT finance or business control in a large or multi-entity organisation.
- Hands-on experience running or supporting a stage-gate or investment governance process.
- Experience contributing to an annual IT budget cycle, including forecasting, budget actualisation and capacity planning.
- Good understanding of portfolio, programme and project management practices.
- Strong analytical and reporting skills.
- Structured, rigorous and reliable; delivers on commitments and follows up without being chased.
- Comfortable challenging senior stakeholders on the quality of information in a constructive way.
- Clear written and verbal communication; able to turn complex information into concise decision material.
- Able to work autonomously and pick up an existing process quickly.
Technical skills
- Good understanding of IT cost structures, including run/change and capex/opex.
- Experience with forecasting, budget actualisation and capacity planning.
- Experience with a portfolio management tool is an advantage.
- Experience with Power BI or similar reporting tools is an advantage.
Tools
- Advanced Excel.
- Advanced PowerPoint.
- Portfolio management tool experience such as Planview, Clarity or ServiceNow SPM is an advantage.
- Power BI or similar reporting tool experience is an advantage.
Education and certifications
- Master's degree or equivalent experience.
- PMO or portfolio management certification such as MoP or P3O, or PMP/PRINCE2 certification, is an advantage.
Languages
- Fluent English.
- Good knowledge of at least one local language: Dutch or French.
Sector and finance experience
- Experience in logistics, postal, transport or another large corporate environment with multiple business units is preferred.
- Experience working with a Group Finance function on IT budgeting and forecasting is preferred.