IT Project Manager Document Management – Vivaqua (Brussels)
Description
Vivaqua is looking for a Senior IT Project Manager to lead several strategic business-IT projects in the domain of document management. The role focuses on the transformation of document management processes across the organization, including the implementation of modern solutions and the decommissioning of legacy applications. The consultant will help define and execute a document management strategy aligned with market best practices. Technologies involved include platforms such as SAP ECC, SAP ISU, M365 tools and other enterprise systems. The mission is critical for improving document flows, compliance and operational efficiency across Vivaqua.
The consultant will manage projects from planning through execution while ensuring alignment with business stakeholders and technical teams. Responsibilities include coordinating scope, schedule, resources and budgets while ensuring risks and issues are properly managed. The project manager also supports the integration of key user requirements and ensures solutions meet operational needs. Strong governance and structured reporting to project management offices are essential parts of the role. The consultant will also implement comprehensive test management practices based on Vivaqua methodologies.
Another key responsibility is supporting change management activities to ensure successful adoption of new solutions by business users. This includes organizing training initiatives and coordinating with internal change management teams. The consultant will establish clear project governance structures and use tracking tools such as Jira or TOPdesk to monitor progress. Throughout the mission the consultant must ensure compliance with security and regulatory frameworks including GDPR, ISO27001 and NIS2. The role requires strong leadership, stakeholder engagement and the ability to drive complex transformation programs.
Top Reasons to Apply
Strategic transformation projects
Enterprise IT leadership
Long-term mission
Modern document platforms
Public sector impact
| Responsibilities |
| Lead document projects |
| Define document strategy |
| Manage scope and budget |
| Implement test management |
| Coordinate stakeholders |
| Must Have |
| Senior IT project management |
| Document management expertise |
| Test management experience |
| Stakeholder coordination |
| Project governance expertise |
| Nice to Have |
| SAP ECC knowledge |
| SharePoint and PowerApps |
| Electronic signature tools |
| PRINCE2 certification |
| Public sector experience |
Detailed Skills Requested
Technical Skills
Document Management Systems
Expertise in document management processes and large-scale migrations is required. The consultant must design and implement document strategies while replacing legacy solutions and integrating modern platforms.
Electronic Signature Solutions
Experience implementing electronic signature tools and integrating them with enterprise systems is essential for enabling secure and compliant document workflows.
Enterprise Project Management
Strong experience managing complex IT transformation programs including scope management, budgeting, risk control and stakeholder coordination is required. Knowledge of project methodologies such as PRINCE2 or Agile approaches is highly valuable.
Testing and Quality Assurance
The consultant must establish structured test management practices for document management projects based on Vivaqua methodologies to ensure reliable system deployment.
General Skills
Stakeholder Engagement
The role requires close collaboration with key users, business stakeholders and technical teams to translate business needs into structured project plans and deliverables.
Change Management
The consultant will coordinate change initiatives together with the business and ensure that end users receive proper training and support during implementation phases.
Governance and Compliance
The mission requires strict adherence to regulatory frameworks including GDPR, ISO27001 and NIS2 while ensuring project governance and reporting standards are respected.
Leadership and Communication
Strong leadership, communication and coordination skills are essential to manage cross-functional teams and ensure successful delivery of strategic transformation initiatives.
Questions
Avez-vous des connaissances des processus et applications de gestion documentaire ?
Si oui, expliquez svp.
Avez-vous des connaissances des processus et applications “Document management” y inclus la signature électronique ?
Si oui, expliquez svp.
Avez-vous de l’expertise dans les migrations complexes des applications de gestion documentaire ?
Avez-vous de l’expérience dans l’utilisation de SharePoint en combinaison avec PowerApps et PowerAutomate ?
Si oui, laquelle ?
Avez-vous une grande expertise en test management ?
Si oui, expliquez svp.
Avez-vous une expertise de l’impact GDPR et NIS2 sur les processus de gestion documentaire ?
Si oui, expliquez svp.
Pouvez-vous venir travailler 3 jours par semaine potentiellement non consécutifs à notre siège social (1000 Bruxelles) ?
Description
Vivaqua is looking for a Senior IT Project Manager to lead several strategic business-IT projects in the domain of document management. The role focuses on the transformation of document management processes across the organization, including the implementation of modern solutions and the decommissioning of legacy applications. The consultant will help define and execute a document management strategy aligned with market best practices. Technologies involved include platforms such as SAP ECC, SAP ISU, M365 tools and other enterprise systems. The mission is critical for improving document flows, compliance and operational efficiency across Vivaqua.
The consultant will manage projects from planning through execution while ensuring alignment with business stakeholders and technical teams. Responsibilities include coordinating scope, schedule, resources and budgets while ensuring risks and issues are properly managed. The project manager also supports the integration of key user requirements and ensures solutions meet operational needs. Strong governance and structured reporting to project management offices are essential parts of the role. The consultant will also implement comprehensive test management practices based on Vivaqua methodologies.
Another key responsibility is supporting change management activities to ensure successful adoption of new solutions by business users. This includes organizing training initiatives and coordinating with internal change management teams. The consultant will establish clear project governance structures and use tracking tools such as Jira or TOPdesk to monitor progress. Throughout the mission the consultant must ensure compliance with security and regulatory frameworks including GDPR, ISO27001 and NIS2. The role requires strong leadership, stakeholder engagement and the ability to drive complex transformation programs.
Top Reasons to Apply
Strategic transformation projects
Enterprise IT leadership
Long-term mission
Modern document platforms
Public sector impact
| Responsibilities |
| Lead document projects |
| Define document strategy |
| Manage scope and budget |
| Implement test management |
| Coordinate stakeholders |
| Must Have |
| Senior IT project management |
| Document management expertise |
| Test management experience |
| Stakeholder coordination |
| Project governance expertise |
| Nice to Have |
| SAP ECC knowledge |
| SharePoint and PowerApps |
| Electronic signature tools |
| PRINCE2 certification |
| Public sector experience |
Detailed Skills Requested
Technical Skills
Document Management Systems
Expertise in document management processes and large-scale migrations is required. The consultant must design and implement document strategies while replacing legacy solutions and integrating modern platforms.
Electronic Signature Solutions
Experience implementing electronic signature tools and integrating them with enterprise systems is essential for enabling secure and compliant document workflows.
Enterprise Project Management
Strong experience managing complex IT transformation programs including scope management, budgeting, risk control and stakeholder coordination is required. Knowledge of project methodologies such as PRINCE2 or Agile approaches is highly valuable.
Testing and Quality Assurance
The consultant must establish structured test management practices for document management projects based on Vivaqua methodologies to ensure reliable system deployment.
General Skills
Stakeholder Engagement
The role requires close collaboration with key users, business stakeholders and technical teams to translate business needs into structured project plans and deliverables.
Change Management
The consultant will coordinate change initiatives together with the business and ensure that end users receive proper training and support during implementation phases.
Governance and Compliance
The mission requires strict adherence to regulatory frameworks including GDPR, ISO27001 and NIS2 while ensuring project governance and reporting standards are respected.
Leadership and Communication
Strong leadership, communication and coordination skills are essential to manage cross-functional teams and ensure successful delivery of strategic transformation initiatives.
Questions
Avez-vous des connaissances des processus et applications de gestion documentaire ?
Si oui, expliquez svp.
Avez-vous des connaissances des processus et applications “Document management” y inclus la signature électronique ?
Si oui, expliquez svp.
Avez-vous de l’expertise dans les migrations complexes des applications de gestion documentaire ?
Avez-vous de l’expérience dans l’utilisation de SharePoint en combinaison avec PowerApps et PowerAutomate ?
Si oui, laquelle ?
Avez-vous une grande expertise en test management ?
Si oui, expliquez svp.
Avez-vous une expertise de l’impact GDPR et NIS2 sur les processus de gestion documentaire ?
Si oui, expliquez svp.
Pouvez-vous venir travailler 3 jours par semaine potentiellement non consécutifs à notre siège social (1000 Bruxelles) ?